Executive Administrative Assistant

San Jose, California
Career Opportunities at Nelson

Job Number:

Job Title: Executive Administrative Assistant
Location: San Jose, CA

Job Title: Executive Administrative Assistant

Duties:
Are you crazy organized, meticulous and love making sure leaders stay on top of their game? Do you thrive in a fast-growing environment? Are you relentless in your development? Then we have a home for you! The Senior Administrative Assistant at will be responsible for supporting our VP of Design, plus 2 additional leaders in the organization. This position requires initiative, attention to detail and the ability to learn quickly. You should expect to manage internal and external relationships, work with senior executives, external customers, and possess superb communication skills. This is an ideal position for a hardworking, career AA who works well under pressure, is a self-starter, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving, environment.
Responsibilities

Calendar management – organize all meetings including but not limited to team meetings, offsite meetings, customer, and internal business partner meetings across international time zones.
Schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite)
Expense reporting and purchasing.
Extensive experience in scheduling domestic and international travel.
Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines.
Acts as a liaison for assigned executives relaying and exchanging information with others including: Senior leaders and other organizations or constituents.
Organizing and coordinating All Hands
Helping to set agenda, creating meeting notes and action items from weekly staff meetings
Tracking of teams budget and hiring targets
Providing backup support for other executives.
Creating PO’s as needed.

Skills:
Incredibly bright, high-energy individual, with a passion to learn and chip in.
Deep experience performing administrative work that requires analysis, initiative, discretion, and independent judgment. Detail-oriented and customer service focused.
Flawless execution of administrative activities, with extreme focus on the specifics, organization and process.
at ease with frequent access to confidential information and ability to exercise extreme discretion.
Excellent written and verbal communication skills. Strong editing skills.
Demonstrated ability and desire to continuously acquire new competencies.
Ability to be flexible in response to changing focus and needs.
Strong relationship management skills, build a personal network throughout the company.
Ability to prioritize long task lists and meet deadlines with little direction in an often highly ambiguous environment.
Ability to actively manage projects in a fast-moving, high pressure environment.
Flexibility working independently or collaborating with a variety of teams.
Ability to quickly learn and follow org policies, practices, and operations.
Ability to work well across the organization with employees of all levels and in all departments.
Strong Google Suite and calendaring skills.
Experience supporting a fast-paced Engineering organization is highly desirable.

Job Title: Executive Administrative Assistant
Location: San Jose, CA
#IND-SJ

About Nelson:

For more than 45 years, we’ve been passionate about helping people find jobs they love – rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own. With Nelson, you’ll get the most out of your career. Together, we’ll set career goals and find you a position where your skills shine. For a full listing of jobs, go to: and click “Find Work.”