Contract and Compliance Administrator

Milpitas, California
Preston Companies
Company Summary:

For over 40 years Preston Pipelines has been delivering excellence as an Underground construction and Engineering consulting contractor in California. We complete many projects each year for a multitude of Developers, General contractors, and Municipalities. We perform our work primarily in Northern California as far East as Sacramento and Vicinity, as far North as Napa and Santa Rosa and with an emphasis in the Greater Bay area region. Preston Pipelines also has a sister company, Dirt Market, specializing in soils management as well as an electrical company known as Preston Electric; all of which work together to deliver a full package of the highest quality work and customer service to our clients.

Position Summary:

The Contract and Compliance Administrator (CCA) will derive his/her authority from the Construction Manager, Director of Engineering and Survey (or Assistant Construction Manager).

The CCA will work closely with the project management teams and the estimating teams of all companies to review, negotiate, process, track and comply with all contractual requirements such as bonds, insurance certificates, OCIP/CCIP registration, Close out docs etc. The key three skills the successful applicant will have will be the ability to read and fully understand the nuances of contract language and legal documents; enjoy working with people and communicating; and a strong ability to self-motivate and move forward with contracts. Extra knowledge skill will be an understanding of business insurance.

JOB DUTIES AND RESPONSIBILITIES INCLUDING, BUT NOT LIMITED TO THE FOLLOWING: Contract Award and Process

1. After communication is received from our PMs regarding a new contract, assist in reviewing contract for significant requirements such as insurance, bonds, PLAs, OCIP/CCIP etc. Work with the insurance administrator and forward to insurance agent for insurance review as considered necessary.
2. Review Key contract areas for unusual requirements or potential detrimental to PPI language. Review with the responsible PM Exec. And, as necessary, the CM, COO or CFO. Negotiate with the client for the final contract language.
3. Work with the Office Manager to obtain Bonds as necessary from Bond Agent
4. Communicate with contact at Customers office to ascertain that all required contract documents have been forwarded and received.
5. Verify that PPI properly prepared Preliminary Notice has been timely filed and located in J Drive and that final copy with return receipts has been filed in our PPI billing contract files (with Office Manager, Insurance Administrator, Billing and Subcontract Manager Accountant)
6. Assist project teams with notices, change orders, claims, etc. language and filing as needed to ensure reservation of rights and contract compliance.

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